Meeting Time Suggester

What it does

Find viable meeting times across three time zones in one view. Pick the timezones for each participant (defaults to your local + two configurable), set working hours (typically 9am-5pm in each location), and the tool shows a 24-hour grid where the green cells are times where ALL three participants are within their working hours simultaneously. Quick visual: where do the green stripes overlap? Those are your meeting candidates.

The classic pain: you want a meeting between someone in New York, someone in London, and someone in Tokyo. Naive math says “any time works for someone” — but quality time (not 6am, not 9pm) overlap is surprisingly narrow: NYC + London + Tokyo has roughly 1-2 hours of mutual working-hours overlap per day, typically 7-9am NYC / 12-2pm London / 8-10pm Tokyo. The grid view makes this visceral instead of arithmetic.

Useful for scheduling team meetings across distributed teams, setting up sales calls with international prospects, coordinating interviews when candidates and panel are global, planning collaboration windows for async-but-sometimes-sync teams (e.g. “our daily sync is at 9am NYC = 2pm London = 10pm Tokyo”). For 4+ time zones, use a dedicated meeting-scheduler (When2Meet, Doodle, World Time Buddy) — the visual gets unwieldy past 3.

How to use it

1. Pick the three timezones — your own first, then the two others. The dropdown lists all major IANA timezones (America/New_York, Europe/London, Asia/Tokyo, etc.).
2. Set working hours for each. Default is 9am-5pm in each local timezone; tighten or widen as appropriate (some teams accept 7am-7pm working hours, some only 10am-4pm).
3. Read the 24-hour grid. Green = time within all three working hours simultaneously. Yellow = within 2 of 3. Red = outside someone's working hours.
4. Pick a green time slot. Schedule the meeting at that time using the local time in each location.
5. If no green slot exists, you've got a hard timezone-overlap problem — consider splitting into multiple smaller calls, or accept that someone will take an early/late call.

When to use this tool

• Scheduling meetings between team members in 2-3 different timezones.
• Setting up sales calls or interviews across international participants.
• Planning daily/weekly sync windows for distributed teams.
• Showing a stakeholder why their proposed meeting time hits one of the participants at 5am.

When not to use it

• 4+ timezones — the visual breaks down. Use World Time Buddy or a dedicated cross-timezone scheduler.
• Recurring meetings where DST shifts matter — DST starts/ends in different countries on different days; your schedule may need adjustment 4 times a year. Use a calendar tool that handles DST natively.
• Single-timezone meetings — overkill, just look at one calendar.

Common use cases

• Onboarding a colleague who needs the same calculation/conversion
• Verifying a number or output before passing it on
• Quick use during a typical workday
• Pre-decision sanity-check on inputs and outputs